Data Policy

What data do we collect from members?
In order to process, effectively categorise your application and maintain contact with members, we take your name, date of birth, address and, if applicable, your email address and phone number.  We also take a name and contact number of an emergency contact (adults) and parent/legal guardian (juvenile).

Where do we store the data
Membership applications forms are retained and stored by the TSC Membership Secretary. The data on the forms is also inputted on to a computer file and stored electronically.

How do we protect and document the data we have?
Restricted access – only the Membership Secretary has access to the application forms and the Membership Secretary and Treasurer has access to the electronic data.

How long do we plan to keep the data for? 
We retain your data for the duration on your membership.

Do we have a function/ reason for every piece of data we collect? 
Collecting and retaining data ensures that TSC members are given priority booking for away travel and match tickets (when applicable), are eligible for members only perks and benefits and are contacting with relevant news.

What is the process if someone asks to be removed from our records? 
If you would like us to remove your details from our records, we aim to do this within 14 days of a formal request being emailed to the Membership Secretary: membership@hemelfans.co.uk

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